The Rule of 5 for Helping Ensure Your Rig Doesn’t Get Placed Out of Service
With the CVSA’s 30th annual International Roadcheck inspection week in the rearview mirror their Brake Safety Day is coming up fast.
Making sure the trucks on our highways are safe is the number one concern but after that it comes down to dollars and being placed out of service, causing significant revenue losses. Yet shockingly, most violations were completely preventable.
Don’t be an out-of-service statistic. Here’s what you need to know to protect yourself:
• Inspections will take place September 7th, 2017
• Over 3.4 million trucks have been brake inspected as part of this program since 1998
• The minimum braking efficiency for trucks is 43.5 percent, required by U.S. federal
regulation and the CVSA out-of-service criteria
• Repairs and defects that lead to inspection violations are preventable with Zonar EVIR®—the only patented, verifiable, electronic inspection system on the market today
The good news is roadside inspections don’t have to be a pain and drivers can get through them fairly quickly. As long as they keep a few things in mind before they get behind the wheel of their vehicle, a proper inspection can save drivers and fleet managers a lot of grief in the long run. Here’s a few things I’ve learned over the years that can help make the CVSA Roadcheck program and your next inspection far less of a burden.
While the old adage states that you should never judge a book by its cover, the truth is a visual scan can tell a trooper quite a bit about the state of a vehicle. Most inspections are at discretion and if the outside of a truck and the cab is clear and everything seems to be in good working order, then the natural assumption is that a driver is responsible enough to look after his vehicle. Drivers should make sure their lights are working, their tires aren’t damaged and their cargo is secured. Of course, a driver doesn’t have to break out the Windex or keep everything spotless but knowing where their documents are goes a long way in getting through an inspection quickly.
Be Aware of Common Pitfalls
Remember the number five. There are five common levels of inspection and five common violations that can take a vehicle off the road. Knowing what each list entails can save a driver and fleet manager money and time dealing with repairs and lost miles.
The five levels of inspection are:
1. Level One is the most common and comprehensive inspection. This includes a thorough vehicle and paperwork review. Only a Level One inspection will give you an inspection sticker.
2. Level Two inspections are similar to Level One but do not require the inspector to get under the vehicle.
3. Level Three is an in-depth inspection of paperwork.
4. Level Four is the inspection of a particular feature, like brakes.
5. Level Five is an inspection that takes place at the carrier.
The five most common violation areas are:
1. Brakes out of adjustment
2. Other brake problems
4. Tires and Wheels
5. Cargo Load Securement
Drivers should go through each level of inspection and make sure all items and features within each level are ready for a close examination. Knowing what the most common violations are can help drivers focus on crucial features and help them stay on the road. One way to make inspections easier in general is to use a solution that electronically collects and verifies inspection, compliance and maintenance data.
Note: CMVs transporting radioactive materials have an additional level of inspection. Learn more at CVSA.
Remember Your Paperwork
Going digital can help save time and paperwork but, in the short run, some paperwork will still be a part of life for drivers even while on the road. Drivers should keep a checklist of paperwork they’ll need while on the road and stay on top of expiration dates by scheduling necessary renewals in advance. Required documentation includes:
• Log book (For those who are still dragging their feet in getting an ELD-ready device)
• Commercial Driver’s License
• Medical Certificate (including waivers)
• Proof of periodic inspection documentation
• All load-related paperwork including Bill of Lading, Emergency Response Information (For Hazmat shipments)
The last rule is simple: Be Professional
Just like you, troopers and inspectors are just doing their job when they conduct a roadside inspection. Their main goal is to make sure everyone on the road stays safe. Acting in a defensive or combative manner can prolong the inspection and lead to schedule interruptions and fines. Of course, if you are involved in a conflict with your inspector, try your best to stay calm and contact your supervisor to avoid escalating an issue.
These may all seem like commonsense but keep in mind that last year there was $217 million in lost revenue due to violations found during roadside inspections. Also, with an increase of fines this year, it’s imperative to stay on top of all the elements that can lead to violations, unnecessary downtime and small issues that can lead to potentially massive repairs.